Leave Management

HR Leave Management System on Zoho People aids the workflow for recording, managing and keeping a track of leaves of all employees in an organization. Since an online leave management module is crucial to cut down on the routine time-consuming work for the HR, this Leave module in HRMS is extremely user-friendly and time-saving.

It becomes far more important for HR Managers to have a unified leave management system to view all the details for all the employees in one place to reduce the clutter and save time.

Admin Workflow

Step - 01

Holiday List

Deciding your holiday list well in advance along with some restricted holidays if applicable. Depending on the office location, you can customize your holiday list as per the specific location and shift.

Step - 02

Create Unlimited Leave types

Keeping employee wellbeing in mind an organization can have various types of leaves eg casual leave, sabbatical, paternity, hours based leaves etc. ZP can accommodate as many leave types as you have. You can also configure unpaid leave type

Step - 03

Pro-rated policies are applicable

You can lay out the prorated policy on Zoho People based on the slabs, days, round off, months.

Step - 04

Clubbing and Sandwich policy

You can configure various restrictions for any leave. You can decide if you want to include the weekends or holidays as leaves or not. Also, you can restrict if any leave type can’t be taken with any specific leave. For Eg, Privilege leave can’t be taken with Sick Leave.

Step - 05

Manage the Leave Frequency policy

Zoho People gives you an option to configure accrual frequency, you can grant leave count yearly, monthly, weekly based. You can also configure based on the date of joining, the month of joining etc.

Step - 06

Mange Compensatory Off

The compensatory request can either be enabled or disabled for all. You can set the number of leaves to be credited when the work is done on a weekend versus when done on weekdays along with the approval flow.

Step - 07

Design employee-specific policies

Apart from the leave policies applicable to all, you can create new policies as per each employee if needed. You can also decide on leave count based on seniority.

Step - 08

Configure multi-level approvals

You can create an approval mechanism for all kinds of leave requests replicating the structure that was being followed in your organization on Zoho People. As for new leave requests, you can define who approves which request and by what time.

Step - 09

Customize criteria based approvals

In case, there are some leave types which if not approved by the concerned manager can henceforth be granted to the employee, it can be customized on this HR Leave management software. TAT settings are also available for the leave module.

Step - 10

Comprehensive leave reports

For analysing the data retrieved from the entire workflow of the leave module on Zoho People, you can generate reports as per your requirements. This also helps in making course corrections in the leave module for a better flow of events.

User Journey

Step -01

View leave allotments

You can view all the types of leaves, their allotted balances, check their history and summary of accruals, and booked leave for each leave type for the given year in one place under the Zoho People’s Leave Module.

Step -02

Apply for compensatory request

For the days you worked on a weekend/holiday, you can make a compensatory off the request to the concerned manager in your organization and see the comments on your request.

Step -03

Apply for leave on a future date

In the Leave module or the Self-service section or the dashboard in Zoho People, you can apply for any type of leave on a future date at this present moment. This helps you intimidate your team well in advance about your absence.

Step -04

Apply for backdated or current leaves

From the attendance timeline on your Zoho People dashboard, you can apply for the leaves you missed to opt for in the first place and get the same approval from the approving authority.

Step -05

Quick status checking of leave applications

Apply for and check the status of your leave applications on the go as the software is mobile friendly and can be accessed from anywhere, any time.

Step -06

Check approval status & send reminders

In case you haven’t received any response on your leave request, you can send reminders to speed up the process for approval.

Step -07

Know the availability of your colleagues

In case you haven’t received any response on your leave request, you can send reminders to speed up the process for approval.


How many leave types can we create?

Is it possible to customize leave policies and leave balance?

Can we check leave balance before applying the leaves?

What left types are visible to employees?

Is it possible to configure half-day and hourly leaves?

Can we set multiple levels of approvals for leave types?

Can we restrict leaves during probation or notice period?